Square Online Tax Settings: Guide (2023)


Square is a popular payment processing platform that offers various services for businesses and individuals, including point-of-sale systems, online payment solutions, and financial management tools. If you’re a Square user or considering using Square for your business, you may wonder about its role in sales tax management. In this article, we will explore the topic of whether Square pays sales tax for you and provide insights into the Square 1099-K form and its requirements.

How to File Your Square 1099-K Form:

Before diving into the question of whether Square pays sales tax for you, it’s crucial to understand the Square 1099-K form and its significance. The Square 1099-K form is a tax document that reports your payment card transactions processed through Square during the tax year. It includes both online and in-person transactions, making it a comprehensive record for tax purposes.

To file your Square 1099-K form correctly, you need to ensure accurate reporting of your income and deductions. This form helps the Internal Revenue Service (IRS) track and verify your income, enabling you to fulfill your tax obligations appropriately.

If you work as a self-employed individual, you are likely familiar with both Form 1099-NEC and its predecessor, Form 1099-MISC. Form 1099-NEC is specifically used for reporting your self-employment earnings to the Internal Revenue Service (IRS). These two forms differ in how they report various types of income received.

There are two key distinctions between these forms:

  1. Form 1099-K is utilized for reporting income received from third-party entities, such as debit cards, payment apps, credit cards, and other credit card processors.
  2. Form 1099-NEC is used for reporting income received through electronic fund transfers, checks, cash, or direct deposits.

In summary, while both forms serve the purpose of reporting income, they differ in the types of income they report and the methods through which they are received.

Why Is the 1099 Tax Form Important?

The 1099 tax form is essential for independent contractors, freelancers, and small business owners who receive income outside of traditional employment. It serves as a means to report income received from various sources, including payment processors like Square. By providing an accurate record of your earnings, the 1099 form ensures compliance with tax laws and helps you avoid penalties.

For individuals using Square to process payments, the Square 1099-K form plays a vital role in accurately reporting their income and facilitating tax filing. It provides a comprehensive summary of transactions made through Square, allowing you to maintain accurate financial records and fulfill your tax obligations.

Square Online Tax Settings (2023)

Square 1099 Tax Form: Filing Requirements and Steps:

To file your Square 1099-K form correctly, it’s important to understand the filing requirements and follow the necessary steps. Here’s a step-by-step guide to help you navigate the process:

  • Gather your financial records: Collect all the necessary financial records related to your Square transactions, including sales data, transaction history, and receipts.
  • Review your income and deductions: Analyze your income and identify any eligible deductions or expenses that can be claimed on your tax return.
  • Verify the accuracy of your Square transactions: Cross-check your Square transaction records with your financial statements to ensure accuracy.
  • Complete your tax return: Use the information from your Square 1099-K form to complete the relevant sections of your tax return.
  • File your tax return: Submit your tax return, along with any additional required forms, by the deadline specified by the IRS.

By following these steps, you can ensure the accurate filing of your Square 1099-K form and fulfill your tax obligations efficiently.

Square Online Tax Settings:

Square provides convenient online tax settings that allow you to configure and manage sales tax for your business. These settings enable you to customize tax rates based on your location, as well as handle exemptions and special tax rules. By configuring your Square online tax settings correctly, you can automate the tax calculation process and ensure accurate tax collection from your customers.

To set up your Square online tax settings:

  • Access your Square Dashboard: Log in to your Square account and navigate to the Dashboard.
  • Go to Tax Settings: Locate the Tax Settings section and click on it to access the configuration options.
  • Configure your tax settings: Follow the on-screen instructions to set up tax rates, exemptions, and any other relevant tax rules.
  • Test your tax settings: Before applying the tax settings to your live transactions, consider running a test transaction to ensure the accuracy of the tax calculation.

By utilizing Square’s online tax settings, you can streamline the process of managing sales tax and ensure compliance with tax regulations.

Item-level Taxes:

Square also offers the functionality to set up and manage item-level taxes, providing more granular control over the tax calculation process. With item-level taxes, you can assign specific tax rates to individual items or groups of items in your inventory. This feature is especially useful when you sell products or services that are subject to different tax rates.

To set up item-level taxes in Square:

  • Access your Square Dashboard: Log in to your Square account and navigate to the Dashboard.
  • Go to Item Library: Locate the Item Library section and click on it to access your inventory.
  • Edit item details: Select the item you want to assign a specific tax rate to and edit its details.
  • Set the tax rate: In the item details, specify the tax rate applicable to the item.

By utilizing item-level taxes, you can ensure accurate tax calculations for your products or services, providing a seamless and transparent experience for your customers.

Square 1099-K Form Requirements:

Receiving a Square 1099-K form depends on several factors and requirements. To determine whether you need to fill the form, consider the following:

  • Transaction volume: If your total annual payment card transactions through Square exceed $20,000, and you have more than 200 individual transactions, you are likely to receive a Square 1099-K form.
  • Type of transactions: The Square 1099-K form includes both online and in-person transactions. If you conduct business through Square in multiple channels, the form will consolidate the transactions from these channels.
  • Account type: Individual sellers and business sellers using Square may receive a 1099-K form if they meet the requirements based on their transaction volume and type.

It’s important to consult with a tax professional or refer to the IRS guidelines to determine your specific obligations regarding the Square 1099-K form.

Does Square Pay Sales Tax for You?

While Square offers robust tax management tools and settings, it’s important to note that Square does not typically pay sales tax on your behalf. As a business owner or seller, it is your responsibility to collect and remit sales tax to the relevant tax authorities.

Square provides the means to automate tax calculations based on your configured settings and assists in generating accurate reports for tax purposes. However, the actual responsibility of collecting and paying sales tax lies with the seller.

Therefore, it is crucial to understand the sales tax regulations applicable to your business and ensure compliance with the relevant tax laws.

Benefits and Limitations of Square Regarding Sales Tax:

Using Square for sales tax management offers several benefits, but it’s important to consider its limitations as well. Here are some key points to consider:


  • Automation: Square’s tax settings and tools automate tax calculations, saving you time and effort.
  • Accuracy: By utilizing Square’s features, you can ensure accurate sales tax calculations, reducing the risk of errors.
  • Reporting: Square provides comprehensive reports and documentation, making it easier to track and reconcile your sales tax obligations.


  • Complexity: Sales tax regulations can be complex, and Square’s settings may not cover every jurisdiction’s specific requirements. It’s essential to stay informed about local tax laws.
  • Customization: While Square offers flexible tax settings, some businesses may require more advanced tax management features not available within the Square platform.
  • Consultation: If you have specific questions or concerns about sales tax, it is advisable to consult with a tax professional who can provide tailored advice based on your business’s unique circumstances.

In conclusion, Square provides valuable tools and settings to assist with sales tax management. However, it is ultimately the responsibility of the business owner or seller to understand and comply with sales tax regulations.


Understanding the role of Square in sales tax management is crucial for businesses and individuals who utilize Square’s services. The Square 1099-K form plays a significant role in accurately reporting income, and it is essential to follow the correct steps to file this form correctly. Additionally, configuring Square’s online tax settings and utilizing item-level taxes can streamline tax calculations and ensure compliance. Remember that while Square offers robust tax management tools, the responsibility of collecting and paying sales tax rests with the seller. By staying informed about sales tax regulations and leveraging Square’s features, you can navigate the complexities of sales tax management more effectively.

Frequently Asked Questions

Q1: Does Square automatically calculate sales tax for each transaction?

No, Square does not automatically calculate sales tax for each transaction. You need to configure the tax settings in your Square account to ensure accurate tax calculations.

Q2: Will I receive a Square 1099-K form if I don’t meet the transaction volume requirements?

The transaction volume requirements for receiving a Square 1099-K form are set by the IRS. If you don’t meet these requirements, you may not receive the form, but it’s important to consult with a tax professional for accurate guidance.

Q3: Can Square handle sales tax for different states or countries?

Yes, Square’s tax settings allow you to configure tax rates for different states or countries. However, it’s essential to understand the specific sales tax regulations for each jurisdiction and ensure compliance.

Q4: Is it possible to customize tax rates for specific products or services in Square?

Yes, Square provides item-level taxes, which allow you to assign specific tax rates to individual items or groups of items in your inventory. This enables more granular control over tax calculations.

Q5: Does Square provide tax reporting features to assist with filing tax returns?

Yes, Square offers comprehensive reports and documentation that can assist with filing tax returns. These reports provide a detailed breakdown of your sales and can be helpful in accurately reporting your income.

Benjamin Anderson

I am a distinguished sales tax expert named Benjamin Anderson. I have Bachelor's degree in Accounting. Throughout my career, I have acquired extensive expertise and built a remarkable track record in the field.

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